How we manage bookings
Event bookings in Exchange are decided upon in the space, every Wednesday evening at 7pm at our open Collective Meeting. These meetings are completely open to anyone at all who wants to pop along and listen in – you’re free to participate as much or as little as you like. If you are looking to book an event, it’s a very good idea to attend a collective meeting both to get a feel for how the space works, and also to pitch your idea and get some feedback/answer people’s questions/recruit help/etc.
Click here to have a browse through our full bookings calendar to check availability before you book, and here is our floor plan to give you an idea of the size of the gallery and event space (no substitute for seeing it in person, though!)
The space is here to be used by as many people as possible, so share it! At all times respect yourself, respect others, respect the neighbourhood and respect the space we share.
As well as going to one of our weekly Collective Meetings (7-9pm every wednesday), please DO email us at firstname.lastname@example.org or fill out the form below so we have your contact details and event on record – we can be a little forgetful at times. Exchange is entirely run by volunteers who manage things like this in their spare time, so please be patient if you’re waiting for a reply to your correspondence.
If you’re running an event in Exchange, it’s a good idea to send us an event blurb and if possible some relevant photos/promotional designs/etc. so we can post them on our website, facebook and twitter – these can be sent on to us at email@example.com Again, this is manually updated by volunteers whenever they find the time, so please don’t get mad if we’re occasionally a bit late – we do our best.
We also recommend that groups/events submit details to the wonderful Dublin Event Guide‘s weekly e-mail newsletter/e-zine written by Joerg Steegmueller that lists, describes and recommends all free cultural events in Dublin City and in the Greater Dublin area. Gigs, festivals, talks, lectures, exhibitions and more for all age groups are included. Make sure to include the date and time, whether the event is open to everyone or certain age groups (this should be mentioned to us when you book) and most importantly, whether the event is free or not!
If you’re producing promotional material for an event that’s happening in the space, please be sure to include the following five logos on all of your posters for our lovely friends who help us out now and again. Exchange Affiliate Logos. You can also find our own logo here (colour) and here (BW).
After a great deal of deliberation, debate, and experience in handling double-bookings and tight calendars, the Exchange Collective recently settled on a set of rules regarding regular bookings in the space. Due to a huge demand on time and space in our calendar, these should (we hope) serve to ensure the space remains as open as possible to new things, and that everyone who wishes to run events in the space gets an equitable opportunity to do so regardless of how busy our schedule gets. The new rules are as follows:
- We do not make perpetual bookings initially for a new group/event. If you wish to book a regular event, it must run for a set period to start with. If after that things are going well and you want to continue (and hopefully they are and you do), then it goes back to collective for an extension – just like Milk and Cookies, Exchange Focus, Sacred Harp, Worksearch, Tango and the Exchange Markets have before.
- Weekly bookings should ideally run for a period of one month/four weeks at a time – longer periods are at the discretion of the collective
- Fortnightly bookings should ideally run for two months/eight weeks at a time, etc. etc.
These rules are (like everything in Exchange Dublin) an experiment. Please do feel free to let us know what you think.